Paper Submission

Submission for Review

Authors should submit an abstract (2 pages) for review; however, if you wish to participate in the best paper contests, you MUST submit a full paper (4 to 6 pages) for review.

You should follow the instructions given in the Template in of the 2 pages abstract in PDF file using A4 size papers. For student submissions aiming at Best Student Paper Award competition, authors should submit 4-6 pages full papers in the same format, where the 1st-author should be a student registered in an educational institute.

IMPORTANT: Please refer to the instructions below to prepare your 2 page Extended Summary. Your submission will NOT be reviewed and automatically rejected if you do not follow the general guidelines below on the requirements of the layout and templates for IEEE-NEMS extended summary.

Abstract Format

Page Limit.The page limit is 2 pages. Any extended summary submitted with more than 2 pages will NOT be accepted.

Margin requirements
Paper sizeA4
Top margin19mm
Bottom margin43mm
Side margins13mm

Manuscript should NOT contain any 1) Page numbers; 2) Headers; 3) Footers.
Author List: The author names should be listed in the order of First Name, Middle Name or Initial (if any), and then Last (Sir) Name. DO NOT indicate any membership UNLESS the author is a member of the IEEE.

Figures: Ensure every figure in your paper is clear enough, with a standard of 300 dots per inch (dpi).

References: Refer to the template file below for the IEEE style of reference citations. Please do NOT use reference styles from publications of other societies or organizations.

The above basic adherence to layout specifications is expected. However, you are free to use good judgment in the presentation of your information.


The deadline for *Last Extension of Abstract Submission is Jan. 5, 2018.

(The abstracts submitted in this period (Dec. 13, 2017 to Jan.5, 2018) will not be considered for the following AWARDS:
Best Paper Award
Best Student Paper Award
CM Ho Best Paper Award in Micro/Nano Fluidics)

The deadline for The Acceptance Notification is Jan. 15, 2018.

The deadline for The Acceptance Notification will be sent on Dec. 23, 2017.

The deadline for The Late News Submission is Feb. 28, 2018.

The deadline for *Final Full Paper Submission is Feb. 28, 2018.
(It is optional to authors, only if they want to have full length paper of 4-6 Pages appeared in the final proceeding in softcopy.)


Submission must be submitted and presented in English.


You may download the Extended Summary Template as an aid for your formatting. This is only a standard template from the IEEE. Please modify it accordingly to fit IEEE-NEMS requirements.

Please check the following samples with several acceptable format variations for your reference. For 2 pages abstract, all the figures could be arranged in the 2nd page, or distributed in both pages. For the 4-6 pages full paper submission, the figures should be distributed along different sections in different pages.

Template Sample
Sample 1Sample 2Sample 3Sample 4
A very good example.A very good example but with some minor problems.A good example of Extended Summary where figures are not all in 1 page.A good example of Extended Summary where figures are not all in 1 page.

Online Submission

Submit your paper through the following submission system.

Online Submission

If you have any questions regarding the paper preparation and submission process, please email to

Oral Presentations

In each oral presentation room, one projector will be available. The presenters should prepare Power Point Slides to facilitate their presentations. NO laptop will be provided in each meeting room. The presenters should bring their own laptop and test it before session start to avoid potential format problems caused by different software versions.

Duration for each category of oral presentation are listed below:
Plenary Speeches are scheduled for 45 minutes (including Q&A) each.
Keynote Speeches are scheduled for 30 minutes (including Q&A) each.
Invited Talks presentation time will be confirmed later in Jan 2018.
(It will be either 20 minutes or 15 minutes including Q&A.)
Regular Oral Sessions are scheduled for 15 minutes (including 3 minutes for Q&A) each.

Poster Sessions

Poster session represents an effective and valuable means for authors to present their research results. There are Poster Sessions in the IEEE-NEMS 2018 conference. Your poster SHOULD have the following dimensions:
A0 Size: 33.1 inches (84.1 cm) wide x 46.8 inches (118.9 cm) high.

Copyright to IEEE

For authors who just submitted 2-page abstract, you do not need to submit the copyright to IEEE.
For invited speakers and keynote speakers, you do not need to submit the copyright to IEEE if you do not submit the 4-page full length paper by 28 Feb 2018.

Full-length Paper Submisson

For regular papers, invited papers and keynote papers, authors need to submit their 4-page full length paper to IEEE NEMS2018 via 2018NEMS <> in order to have your presented papers included in the IEEE Xplore online proceedings of IEEE NEMS 2018. IEEE NEMS full papers published in the Xplore Database are EI indexed.

For authors do not submit 4-page abstract and only submit their invited 1 or 2-page abstracts, they will have their abstracts in the soft-copy proceedings provided along with IEEE NEMS 2018 conference.

Please read the following instructions carefully in the preparation of your paper for 4-page full length paper submission to IEEE-NEMS 2018, before February 28, 2018.

1. Generate an IEEE Xplore compatible manuscript using PDF Xpress

All final manuscripts must be generated using the PDF Xpress tool.
  • Proofread your source document thoroughly to confirm that it will require no revision.
  • If there is any problem regarding the PDF generated process, please contact Prof. Zhidong Wang at

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:
  1. Create your IEEE PDF eXpress account:
  2. Conference ID: 44105XP
  3. The first time you access the system, please follow the link to new user. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site.
  4. Once you have registered as a new user:
    1. Upload the source file (containing your paper) for conversion.
    2. Receive the IEEE Xplore-compatible PDF of your paper.

2. Send your Xplore compatible PDF manuscript to IEEE NEMS 2018

Download the IEEE Xplore-compatible PDF and send it to 2018NEMS <>

3. Complete the registration

One full registration covers a maximum of two accepted papers by the same registered author. A student registration covers only one accepted paper.

An additional USD250 must be paid by the same author for each additional paper to be presented at the conference and included in the proceedings if the additional paper(s) have no other registered authors.

For papers with more than 6 pages, the author will be required to pay USD300 per page for the extra pages to be included in the conference proceedings.

Registration & Online Payment

If you have any questions regarding the full length paper submission process, please email to <>.